2020 Exhibitor Kit

WELCOME TO THE 2020 EDMONTON HOME + GARDEN SHOW EXHIBITOR KIT

THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW.

The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.

***REMINDER: YOU MUST PURCHASE ELECTRICAL FOR YOUR BOOTH DISPLAY THROUGH SHOWTECH. FLOORING IS MANDATORY. PLEASE READ EACH SECTION OF THE KIT THERE IS IMPORTANT INFORMATION WITHIN THIS PAGE ***

Attention Exhibitors:

Toyota Canada is the Official Automotive Sponsor of the Edmonton Home + Garden Show. There are to be no vehicles allowed on the show floor without permission from management. 

2020 SHOW HOURS

EXHIBITOR WARNING

We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information. 

We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant. 

QUICK LINKS - COMING SOON!

2020 Edmonton Home + Garden Show Map
Upload your 2020 Exhibitor Listing
2020 Move In Schedule - Coming Soon!
2020 EHGS Rules and Regulations - Coming Soon!
2020 EHGS Show Checklist - Coming Soon!
2020 EHGS Must Do's
2020 EHGS FAQ - Coming Soon!

SHOW FACILITY

SHOW OFFICE

*Marketplace Events Team is ONLY at this location during the week of the Show - Tuesday, March 17th - Monday, March 23rd, 2020. 

Please note that the Exhibitor's Lounge in Room #202 will be setup as a quiet room for exhibitors to use if needed, however, there will not be any food & beverage service.

HOW-TO SET UP YOUR COMPANY’S 
EXHIBITOR LISTING

REQUIRED READING & FORMS

2020 Rules and Regulations - COMING SOON!

2020 EHGS Show Checklistt

Other important documents:
2020 EHGS FAQ - Coming Soon!

2020 EHGS Directory of Services

2020 EHGS Must Do's

If you plan on shipping any materials to the show , please ensure all pieces have a shipping label on them.

EXHIBITOR BADGES

All exhibitors need to display their badge on show days to gain admittance to the show floor. 

Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below)  with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Hall E Show office during or before the show to receive their badge.

Please note that badges do not display exhibitor or company names on them but are dicut in the size of a standard business card for you to insert.

Each additional 100 square feet gets an additional 2 badges.

If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before March 6, 2020 and we will have them ready for you at check in.

DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc. 

BOOTH GUIDELINES

Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Edmonton Expo Centre's standards:

• Booth Design & Exhibiting Tips 
  
• Edmonton Expo Centre Venue Guide **UPDATED** - Read important information regarding fire safety, safety & security, general rules, etc. 

*SOIL/GARDEN DISPLAYS*
Displays containing soil, mulch or similar materials must use a fire retardant protective coating such as plastic to protect the floor and all facility equipment. Please note that additional cleaning charges may apply.

*SIGNAGE & BANNER HANGING*
Any signs/objects over 20 lbs. must be pre-approved by ShowTECH.

EXHIBITING TIPS

• Article: Find New Display Ideas with Your Expo Eyes by Barry Siskind
• How to Exhibit Successfully
• Approaching Visitors on the Show Floor
• Booth Design & Exhibiting Tips
• Top 10 Money Saving Tips at the Show

EXHIBITOR GUEST TICKETS

Order your exhibitor guest tickets (VIP tickets) at a discounted rate to give to friends, family, current customers, prospective customers or whoever you wish. To place an order, please fill out the Exhibitor Ticket Order Form then scan and email to Sarah.

TRANSPORTATION  & CUSTOMS FORMS

Davidson & Sons is our official transport carrier and customs broker for the event. 
Please click on the links below for any forms you may need.

Transportation & Customs Order Form
Canada Customs Invoice

SHOW INSURANCE

Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Sarah to keep on file before March 6th, 2020.

2020 EHGS Certificate of Insurance Form 

We also require that we are on your policy as additional insured:

MARKETPLACE EVENTS LLC

MacLeod Place II
306, 5940 MacLeod Trail SW
Calgary, AB  T2H 2G4 

If this coverage is not part of your existing policy HUB International is happy to assist any exhibitors looking to purchase Show Insurance:
Temporary HKMB Insurance - Order Here ($125)

ELECTRICAL | HOUSEKEEPING | PLUMBING | INTERNET

Click here for the Directory of Services

Facility Services, Edmonton Expo Centre
Services through Edmonton Expo:

• Exhibitor Parking
• Edmonton Expo Map
• Events Safety Compliance Policy for Show Managment & Exhibitors
• Internet Services Form
  

Internet Form

The Edmonton EXPO Centre is pleased to announce our new partnership with Freeman Audio Visual.  Freeman has played a significant role and been a valued partner with the Edmonton Economic Development Corporation (EEDC) at the Shaw Conference Centre for many years and we are excited to welcome them to the Edmonton EXPO Centre.

Freeman joins us as a preferred supplier for all Audio-Visual Services, and as an exclusive supplier of all Internet and Phone Services.

A Canadian company with 60 years of experience providing quality audio visual services, Freeman has skills, knowledge and ingenuity that you can trust. We are proud to partner with a service provider that has the same dedication and enthusiasm that we do when it comes to putting on unforgettable events.  

As the exclusive supplier for all Internet Services, Freeman will work with all events on your wired and wireless internet needs, as well as phone lines and faxes.  

Please direct all inquiries to:
Simon Hollington-Sawyer
Cell: 587-336-6413
Simon.hollington-sawyer@freeman.com
https://freemanav-ca.com/

ShowTech 
2020 ShowTECH Exhibitor Order Forms 
2020 ShowTech Online Ordering

Deadline for ShowTECH discount: March 3, 2020

Services Available:

• Signage Hanging

• Electrical

• Ceiling Lighting

• Floor Lighting

• Plumbing

• Compressed Air/Natural Gas

• Telecommunications

GES DECORATOR SERVICES

2020 EHGS GES Order Forms
GES Online Ordering Here

Deadline for GES discount: March 4, 2020

Services Available: 

• Furnishings (tables, chairs, etc.)
• Carpet & Under Padding
• Specialty Furnishings
• GEM Exhibits and Accessories (Booths)
• Signs and Graphics
• Plants
• Installation & Dismantling Labour
• In-Booth Forklift Service
• AV Equipment/Services

TRAFFIC DRIVERS

Extra Marketing Application
Extra Traffic Drivers
Online Web Banner/Eblast Inclusion Spec Sheet

Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will mail you 10 free tickets to the show. 

Deadline: March 6, 2020

Follow These Easy Steps:

1. Right click on button (below) and save
2. Load image onto your website
3. Set up hyperlink so jpg image links through to our Ticket Host: https://edmontonhomeandgardenshow.tix123.com/
4. Email your website link to Sarah along with your mailing address 

Web Button:

Call us if you have any problems or if you want to discuss any other easy cross-traffic drivers. 

EXHIBITOR MOVE-IN AND MOVE-OUT

Move-In Schedule:
Hall B Move-In Schedule
Hall C Move-In Schedule
Hall E and F Move-In Schedule

Move-Out Hours: 
Sunday, March 22nd, 7PM - 10PM (one hour beginning at 6PM is needed for aisle carpet removal)
Monday, March 23rd, 8AM - 2PM

Individuals under the age of fifteen are prohibited to be on the show floor, or back of house areas during Move In, Move Out, or while heavy machinery is operating.

PARKING

• Exhibitor Parking
  Pre-purchase your parking pass through Edmonton EXPO Centre and Showpass HERE. The event parking pass is $14 per event day with pre-purchase ONLY.
  
  Exhibitor Parking passes will be sold onsite during move-in at the 79 st booth. All Show Management Staff, Exhibitors, Deliveries, etc. enter the grounds via 79th Street. **Cash is NOT accepted for parking services**
  
  Note: Exhibitors MUST park in the West Lot or in the Angled Exhibitor Parking behind the halls - subject to availability. Click here for the map.
  Exhibitors MUST enter through the 79 St. & Borden Park Road entrance via 112th Ave. 
  Parking Pass MUST be scanned upon both entry & exit. 
  Parking Pass MUST be displayed and clearly visible on front dash at all times.

Can exhibitors purchase parking passes onsite?

Exhibitors can purchase an event parking pass at the 79 Street entrance during move in only.

Exhibitors who have not purchased a pass during move in will need to pull a ticket and pay the daily $15 guest rate which does not include in/out privileges.

What happens if an exhibitor enters through a public entrance?

Exhibitors are welcome to enter through the public guest entrances (116 Ave North, 116 Ave South and 73 Street) but will be required to pull a ticket and pay the $15 per day guest rate which does not include in/out privileges. Please click here for our parking map.

What payment types are accepted?

We will have credit/debit payment options available at every pay station inside the Edmonton EXPO Centre as well as at the exit gate. For Guest Parking Lots - There will be one pay station that will accept cash transactions located beside the Hall F Show Office. Please see the attached map for all pay station locations throughout the Edmonton EXPO Centre.

Overnight and Parking Trailers?

No overnight parking in the angled parking spots. Vehicles will be towed. Trailer parking has been moved to the south east lot. NO longer at the giant slide area.

CLICK HERE FOR THE EXHIBITOR PARKING MAP.

SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS

Edmonton Expo - Sales and Sampling Application
Alberta Health Services Vendor Notification
Alberta Health Services Vendor Package

Please send all forms to Jo Parish at joannep@mpeshows.com as well as submission to Alberta Health Services and the Edmonton EXPO Centre.

Please note the following information:  
The following are required to fill out sales and sampling applications

• Any vendor that is selling food or beverage meant for consumption on site
• Any vendor that is sampling any kind of edible product

The following are required to notify Marketplace Events so that we can notify Alberta Health Services

• All perishable items meant for consumption off site

The following are not required to fill out the sales and sampling application

• Spices
• Commercially packaged products i.e. jams, coffee, tea, non-hydrated soups, energy bars, weight loss products

Using propane? If so, you MUST abide by all parameters in the Propane Use Health & Safety Document

HOTEL INFORMATION

Chateau Lacombe Hotel
10111 Bellamy Hill
Edmonton, AB T5J 1N7

Exhibitor Block Online Booking 
 
Guest may also call the hotel direct and book under the Edmonton Home + Garden Show Guestroom Block
Block Code : 20200316EDM

Direct Tel: 780:428-6611
Toll Free: 1-800-661-8801 

Self Parking and Breakfast are included with your booking.

**Please note that guests can only book rooms online that are blocked for this group. 
If a guest requires pre/post dates or an upgraded/different room type, they will need to call in to our reservations department to book the room.**

Discount Deadline: Feb 24, 2020

Edmonton Hotels by COST
Edmonton Hotels by DISTANCE
Edmonton Hotels by RATING

BOOTH AWARDS & TIPS!

Each year, the Edmonton Home & Garden Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.

Things we look for:
• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc 
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering 
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design

Booth & Exhibiting Tips
Booth Design Guidelines

CONTACT

Kirk MacDonald, Exhibit Sales Consultant (Companies A - E)
KirkM@mpeshows.com  1.866.941.0673 ext. 202

Bryan Andrews, Exhibit Sales Consultant (Companies F-P, #'s)
BryanA@mpeshows.com  1.800.633.8332 ext. 229

Alex Black, Exhibit Sales Consultant (Companies Q - Z)
AlexB@mpeshows.com  1.866.941.0673 ext. 213

Sarah Carr, Operations | Show Administrator
SarahC@mpeshows.com 1.866.941.0673 ext. 212

Jo Parish, Operations Coordinator
JoanneP@mpeshows.com 1.866.941.0673 ext. 235

Kristy Cairns, Show Manager
KristyC@mpeshows.com  1.800.633.8332 ext 231